
1. Create an email account, if you do not already have one (e.g., hotmail, gmail).
2. Go to: New York State’s Online Permit Assistance and Licensing website
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I typed in: Vendor
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You then choose what type of Vendor. If you choose
Street Vending, you then answer the questions listed and click continue.
For those of you who want step by step support, please continue to read below; otherwise skip to #3 below. I am going to walk you through this with the answers
I selected.
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Street Vending # of Employees: 0
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Legal structure: Sole Proprietor
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Select New Business and then click continue.
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Will you hawk, peddle, vend or sell goods, wares or merchandise from a portable stall on the street or highway? Yes and then click continue.
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Are you an honorably discharged member of the armed forces of the United States and a veteran of any war or have served in the armed forces of the US overseas? I am not so I selected: No and then click continue.
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Will you operate a food or beverage vending business? No and then click continue.
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Would you like general information about starting or expanding a business? No and then click continue.
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Would you like information on employer obligations? No and then click continue.
3. It will then take you to the Customized List of Links page.
3.1. Apply online to get your EIN immediately.
OKAY, NOW TAKE A DEEP BREATHE. I AM HERE FOR YOU. Ha ha ha!
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Click APPLY ONLINE NOW then begin your application by clicking on Begin Application.
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Legal structure: Click Sole Proprietor and then click continue. (Remember this is what I chose, since I will work alone.)
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Again click Sole Proprietor and then click continue.
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Click continue.
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Why is the Sole Proprietor requesting an EIN? Select Started a new business and then click continue. Fill out all of the required fields (name, social security number, Sole Proprietor) and click continue.
At this point, I could not go any further on the application as I already have one. However I kept a Word Doc copy of my application and I suggest that you should as well. The site will as well.
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Identity (Remember you are the Sole Proprietor).
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Authentication
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Addresses
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Details
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EIN Confirmation
What your business/organization does?: I choose, Other.
Choose what is best for you, remember this is what I entered and it may not be true for you. Enter the correct answers for you.
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What your business/organization does: I choose, Other.
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Principal products/services: I choose, Artist
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I choose No, for the first five questions.
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Reason for Applying: STARTED A NEW BUSINESS.
And just like that the end of step 3.1. Click submit (it may take a bit of time).
OKAY, SO HOW ARE YOU FEELING? EXCITED BUSSINESS OWNER? A BIT DRAINED? NO WORRIES ALMOST DONE. Oooo Saaaaaa!
Congratulations! Your EIN has been successfully assigned. SAVE IT FOR YOUR RECORDS!!! Do not have a printer, save the the entire page as a word document.
3.2. Apply for you Sole Proprietorship
(Legal Structure)
- I skipped this step, however if it is necessary to file it. Click Sole Proprietorship and follow the directions given to you.
3.3. Now back to Step 3. NOW YOU CAN CLICK SUBMIT.
4. You can now Apply for your O.P.A.L ID Number.
Have we gone in a circle? Yes. Two steps forward and two steps back, ha ha ha! Imagine if you had to do this alone, I was crying at this point. Together, we can do it!
- Fill in all the required fields that are in bold.
- For Legal Name: I entered my First and Last Name.
- For question 3, you now enter your assigned Employer Identification Number (EIN#).
- For question 11. Select Individual (Sole Proprietor).
- Once you have answered all of the questions click continue.
At this point, I could not go any further on the application as I already have one.
- Submit your application and you will receive Confirmation Receipt with your O.P.A.L ID number. Again as recommended save a copy for your records.
- Use your OPAL ID in any future correspondence regarding the applications you completed during this session. Also, use it to track your application status.
- Track your application at http://www.nys-opal.com.
Before I continue with Step 5. Please note that you will receive a Written Notice (in about a week or two) with your assigned Employer Identification Number (EIN#), keep it in a safe place and if possible scan and/or copy it. You will only be given only one notice and you will also need the information stated on this form to file your taxes.
Yeah! With your new license comes the added responsibility of paying taxes! But more on that later.
5. Wait to receive your New York State Department of Taxation and Finance Certificate of Authority in the mail.
Congratulations! You are certified to be an Sales Tax Vendor!
I received my certificate in about two months with an enclosed packet explaining my Vendor Responsibilities, how to Register as Sales Tax Vendor and so much more.
Now! Even, if you NEVER MAKE A SALE (my certificate has been catching dust on the shelf for about a year now) of your amazing art on the beautiful streets of NEW YORK, it does not absolve you from taxes; one still has to file taxes. You can do it free online at www.nystax.gov. You will be sent more information filing taxes in the mail, as well.
Also remember to keep this in as safe space. You must display your certificate at your place of business (e.g.,cart, wagon, table, stand, truck).
Again Congratulations!
6. Research & Learn all you can on Vending Laws.
There several different laws and rules for vendors in New York State, but as I am an artist. I will stick to what I have found in this area.
I will attempt to give you a brief Glossary of Terms to better understand the vending rules.
Sales Tax Vendor: You are now a Business owner and as such, a trustee of New York. As a trustee, you are responsible for collecting and paying taxes. You are now legally able to make taxable sales.
Follow the steps 1-4 above to become NYC Sales Tax Vendor.
Tax ID Number: This is the identification number on your New York State Department of Taxation and Finance Certificate of Authority located in the box on the top right hand corner, which certifies you as a NYC Sales Tax Vendor.
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You will need this number to apply for your vendor license and/or sell at street fairs, on the street, at events, parks and so much more. If anyone asks you for you Tax ID# to sell your artwork or participate in an event, please follow see steps 1-4 to obtain one. (Remember it will take time. Apply at least two months ahead of time.)
General Vendor License: You must have a General Vendor license if you sell, lease, or offer to sell or lease goods or services in a public place.
Expressive Art Vendor: Anyone who sells artwork, including paintings, photographs, prints, and sculptures whether original or mass-produced. Anyone who sells newspapers, periodicals, books, pamphlets, written matter or other expressive matter whether original or mass-produced.
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New rules for Expressive vendors went into effect on May 21, 2010. There have been many restrictions and limitations added that designate the Who? What? When? and Where? of vending in NYC.
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You do NOT need a General Vendor license if, you are an Expressive Vendor.
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Many people are under the impression that as long as an item is
“Hand-Made” that the (PEP) Parks Enforcement Patrol Officers and the (NYPD) New York Police Department can not confiscate your items, or if it is
“Mass-Produced” that the enforcers could confiscate your goods, this is not the case. Please arm yourself with the new
NYC Parks and Recreation Vending Rules.
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You can also read the
CITY RECORD for FULL RULES FOR ALL STREET VENDORS.
Temporary Street Fair Vendor Permit: You will only sell merchandise from a booth or stand at an authorized Street Fair (e.g., street fair, block party, or festival).
7. Own this process. Go beyond the basics.
I recommend that with your Vendor Certificate and/or License that you a keep a copy of the CITY RECORD and the NYC Parks and Recreation Vending Rules. I find (PEP, NYPD & Business/Building Owners included) that many people are confused about the NYC Vending Laws and Vendor Rights.
Robert Lederman (NYC Artist Activist) is a great resource for obtaining information on Artist Vendor Right’s and The NYC Artist Struggle to Fight Unjust Laws that Violate First Amendment Rights.
I have read that jewelry does not constitute as “expressive matter” therefore, you would need a General Vendor License (see above) to sell your pieces. I have also read that Wearable Sculpture Artists believe that their pieces are in fact expressive as they are sculpture.
I do, too!
Top of Page
The East Harlem Business Capital Corporation is another great resource for our community. It provides a BusinessWise Course, a Business Course for Womyn, as well as, a host of other business development services at community prices. Classes begin today!
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Benefits/problems with owning your own business
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Your credit: What is it? Why is it important? How can you improve it? How to read your credit report?
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What is a Business Plan? Why do you need one? What are the parts of a Business Plan?
I so want to take this course. I have heard so many wonderful things about it. I believe that there is a new course starting this week!
8. Make it Real.
So in order to share my process with you, I have looked in my Jewelry Journal to retrace my steps. I have also added the sage advice received in the past four years. So here goes!
I won’t bore you with all the details as to how I started out making jewelry, however I will share the steps that made Divine Designs for the (god’ is) in you, real.
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Dream it! So, what would you like to create? What would you like to share with the world?
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Create it! Make pieces to your hearts content. Make work with your friends (Thanks Dee!) during sleepovers. Find your Voice. What will your business look like? What will you sell?
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Name it! What is your business name? I have always wanted to create the Lively Arts Collective, a gathering place for artist to share and simply be, as well as, heal through the gift of the arts. I actually had a contest to name my jewelry line. It was so fun!
The Poor Man’s Copyright. This was shared with me by Great-aunt, Marie Hyppolite, a former paralegal. I wrote the name of my business in an envelop with all the company details and sealed it. While visiting her (she lives out of state) I went to the Post Office and had it sent to my home. The key is to never open it.
I just looked at the envelope. Oh my! It is dated August 22, 2005. Six years baby! Woo hoooo!
Business card, make some. My first 250 free cards were from Vistaprint. I remember paying about $8.00 for shipping. (Not so free, huh? ha ha ha.) I now make them by hand. Oh yes! Exchange contact information. You may be waiting for a call form someone who has lost your card. Didn’t get the call, call them!
Contact List, create one or have a little book on hand. Organizing 101, but it is also true for you. Write down the contact info. of everyone who stops by your table or buys your work. You can then keep them updated or your next steps or new work.
ASK! Strike up conversations with other Street artists and vendors. Let them know you are new to the game and would love some support lifting off. DON’T BE SHY! You will be surprised at how awesome the vending community really is. Remember in every conversation there is room for opportunity.
Make Requests. Anything is possible and the world is full of open doors. Walk in! Vendors will be more than happy to support you. What did momma say, “Ask and you shall receive!” (Ooops, or was that the Lawd?)
Network. Talk to community organizers, event planners, people in the know, the person sitting on the train next to you, museum shops, local business owners, heck tell everyone and let them know that you need support and/or information how to get your stuff out there!
Portfolio Albums. I started out by uploading pictures to my social networking site and sharing them with my friends and asking them share it as well. Do not forget to watermark your images.
Document your work and/or process. Get into the habit of taking pictures of your work or process. They will come in handy for your portfolio, website, blog, or simply to catalogue your pieces. Make informational videos. Keep a journal. A year from now when you want to re-visit a piece you only have to check your notes or photos. Priceless!
Did you know that if you create a YouTube video and you get more than one million hits, you get $$$? Yes, I did not know that either. Thanks Patty Dukes for that jewel.
9. Take it to the NEXT STEP. Make a Plan.
These last two points are interrelated. A little over a year ago, I reconnected with a friend, Mekesia Brown, who is a great artist and web designer. I do not remember how the conversation came up, but we started talking about our current dreams. She was launching her Site Play her Web Design business and I wanted to create The Lively Arts Collective, as well as, feature my artwork online.
She requested that I take on my life powerfully and DO IT! Make IT HAPPEN! Go FOR IT! She also graciously offered to support me in my journey! Well, more than that she offered to create my website and blog for free! So in sharing my dream, it became real, just like magic.
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Plan it! Her biggest gift to me was a plan. She helped me to break down every component of my business plan (in my case what my website/blog would look like as well). Free style it at first! Make a wish list of everything you would want your business to include. Please do not think of money or limitations. With all things possible, WHAT would it look like?
10. Push it even further. Spread the Word.
Once you have have set all of the above in motion:
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Create a blog and/or website. Your plan and the documentation of your work will become the basis of your site, as mine did.
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Create a social network Fan page. Have all your friends and family visit it, Like it!
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Join sites, like Etsy, where you can showcase and sell your work.
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Post images of your work with blog communities or ask other artists to Spotlight you art!
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Create your own community Market or Street Fair.
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Have Jewelry Party.
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Facilitate Jewelry-Making Workshops (in whatever, art form you are concentrating in).
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Give out free-samples.
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Let people enter contests to win free items.
P.S I am looking for an artist to Spotlight in my Featured Artist Section for next month. I am recommitted to supporting others as I am continually loved everyday by my community. Simply Connect with me and in the Subject line write Feature my Art.
Now , GO! Create and sell, sell, sell to your hearts content.
I really hope that I inspired you to do it. Not that hard really? Good Bye to limitations and restrictions. Here comes Possibility!
And most of this process was FREE. Oh did I forget to mention, you can do almost all of this without spending a dime? Oooops! See now all your thoughts on I can’t afford this! or I can’t do this! have been kindly swept out the door. Remember this is how I did it, research how other artists set out to fulfill their dreams.
Enjoy!
Rediscover, rejoice, & reclaim your connection to the earth. Divine Designs for the (god’ is) in you.
Interested or inspired by the collection? I would love to hear what you think. Connect.
~*))o((*~.May the circle be open, yet never broken .~*))o((*~.